Privacy notice

Who we are

Emplyify ("we") is a recruitment company based in Pune, India. We act as a Data Fiduciary for the personal data described in this notice.

What we collect

From candidates: your name, contact details, CV, work history, skills, current and expected compensation, notice period, location preferences and interview notes.

From employers: your name, work email, phone, company and the details of the roles you share with us.

From everyone: technical data such as IP address (stored as a one-way hash), browser type and, only with your consent, analytics about how you use the site.

Why we use it

To match candidates with roles, share candidate profiles with employers (only with the candidate's consent for each role), run interviews, respond to enquiries, send the updates you asked for and meet legal obligations.

We use AI tools to help search, parse CVs and draft summaries. A recruiter reviews every shortlist, and AI never rejects a candidate on its own. See our Responsible AI policy.

Consent

We ask for clear, specific consent when you upload a CV and again before we share your profile with any employer. You can withdraw consent at any time by emailing privacy@emplyify.com; withdrawal is as easy as giving consent and does not affect processing that happened before it.

Who we share it with

Employers you have agreed to be introduced to; service providers who process data on our behalf under contract (hosting, email, CRM, AI APIs, analytics); and authorities where the law requires it. We do not sell personal data.

How long we keep it

Candidate profiles: 24 months after your last interaction with us, then deleted unless you ask us to keep them. Employer enquiries: for the duration of our relationship plus 3 years for accounting and legal purposes. AI prompt and output logs: personal data removed after 30 days.

Your rights

You can ask to access, correct, update or erase your data; withdraw consent; nominate someone to exercise your rights; and raise a grievance. Email privacy@emplyify.com. We respond within 30 days. If you are not satisfied, you can contact our Grievance Officer and, after that, the Data Protection Board of India.

Security

CVs are stored in private, encrypted storage and accessed through short-lived links. Staff accounts use multi-factor authentication and role-based access. We test backups regularly.